Information current 21 October 2020

How to run COVID Safe Events in Queensland

Events are able to be staged in Queensland in compliance with relevant COVID Safe plans.

LATEST UPDATE: 16 October 2020

Queensland's events industry will have further restrictions eased from this afternoon, with dancing to be allowed at weddings and school formals from 4pm today, Friday 16 October 2020. 

The easing of restrictions originally planned as part of Stage Five of Queensland's roadmap have been brought forward - other than the review of border restrictions - to include:

  • Gatherings of up to 40 people in their homes and public spaces;
  • Up to 40 people can dance at any one time at a wedding with a COVID Safe Plan;
  • Dancing is permitted at Year 12 formals;
  • Aged care residents can go on excursions.
Border restrictions will be reviewed at the end of the month as originally indicated by the roadmap.

UPDATE 1 OCTOBER: From 1am, Thursday 1 October 2020, the threshold for outdoor events operating under a COVID Safe Checklist increased from 500 people to 1,000 people. The key principle in staging and participating in events is to avoid overcrowding. Organisers should apply the one person per 4 square metre rule for indoor events and one person per 2 square metre rule for outdoor events.
Organisers also need to have a plan in place to protect attendees. These plans will differ depending on the number of people attending the event and whether it is indoors or outdoors:
  • May operate in compliance with an Industry Plan or Site Specific Plan approved by the Chief Health Officer.
  • If the event is operating under an Industry Plan or Site Specific Plan, and more than 500 people are attending an indoor event and 1,000 people are attending an outdoor event, the organiser must tell the local public health unit at least 10 business days before the event taking place.
Or:

Indoor events
  • 500 people or less - must comply with a COVID Safe Event Checklist, no further approval needed
  • 500 - 10,000 people - must comply with a COVID Safe Event Plan approved by local public health units
  • 10,000 people or more - must comply with a COVID Safe Event Plan approved by the Chief Health Officer
Outdoor events
  • 1,000 people or less - must comply with a COVID Safe Event Checklist, no further approval needed
  • 1,000 - 10,000 people–must comply with a COVID Safe Event Plan approved by local public health units
  • 10,000 people or more–must comply with a COVID Safe Event Plan approved by the Chief Health Officer

Find this information (and more) in the Q&As on this page.


On this page:

+ Requirements for all events

+ Approval requirements - option one - event covered by approved plan

+ Approval requirements - option two - event not covered in full/at all by an approved plan

+ Further resources

+ Questions


REQUIREMENTS FOR ALL EVENTS

  • All events must be able to comply with having one person per four square metres of useable space (including staff and other people on site) for indoor events, and one person per two square metres for outdoor events.
  • All events must adhere to the principles and strategies in the approved Industry Framework for COVID Safe Events. The Industry Framework has been developed in consultation with stakeholders by the Queensland Tourism Industry Council together with Griffith University, Tourism and Events Queensland the Department of State Development, Tourism and Innovation. All event organisers need to familiarise themselves with the approved Industry Framework as it is applicable for all events, setting out the key principles and strategies to limit the risk of transmission of COVID-19 in event environments.


APPROVAL REQUIREMENTS:

Option One - event covered by approved plan

Event Organisers should identify whether any of the following Approved Plans are applicable to their event in whole or in part:

  • COVID Safe Industry Plans for specific industries, such as community sports, live music and hotels
  • Site Specific COVID Safe Plan for the venue in which the event is being held, such as a stadium or convention centre
  • COVID Safe Professional Sporting Code Plans for professional sporting events.

Where an Approved Plan covers all facets of the event, the event may operate in compliance with the Approved Plan rather than in accordance with the COVID Safe Event Checklist or a COVID Safe Event Plan.

Organisers of events that are larger than 500 people and operating in compliance with an Approved Plan other than a COVID Safe Event Plan must notify the Public Health Unit of the event a minimum of 10 business days before the event by emailing COVID-19.Industryplans@health.qld.gov.au.

The following information needs to be provided to the Public Health Unit:

  • Business name of the company/organisation which is holding the event
  • Trading name of the company/organisation which is holding the event
  • Key contact person(s) that can answer queries regarding the event (before/during/after)
    • Position in organisation
    • Phone number(s)
    • Email
    • Postal address
  • Name of the event
  • Date(s) the event will be held
  • Duration of the event (start and finish times)
  • Location of the event (if multiple locations, each location & start/finish times for each)
  • Which Approved Plan/s they are intending to operate under
  • Estimated/known number of people attending the event (including staff)
  • Overview of activities that will be occurring at the event.  eg. sport competition, food stalls, merchandising, entertainment, rides, fireworks etc.

Option Two - event not covered in full/at all by an approved plan

Where only parts of an event are covered by an Approved Plan, event organisers must develop a COVID SAFE Event Plan or use the COVID Safe Event Checklist (if less than 500 people indoors, or less than 1,000 people outdoors). The COVID Safe Event Plan should refer to the relevant components of Approved Plans which are applicable to the respective parts of the event.

Pending the size of your event, you will need Queensland Health approval:

  • Events up to 500 people (indoors) or 1,000 people (outdoors): no Queensland Health approval needed when following a COVID Safe Event Checklist
  • Events 500 (indoors) or 1,000 (outdoors) – 10,000 people: develop a COVID Safe Event Plan for approval from the local Public Health Unit
  • Events of more than 10,000 people: develop a COVID Safe Event Plan for approval from the Chief Health Officer

FURTHER RESOURCES:

See full details in the official Business, Activities and Undertakings Public Health Direction.

The Queensland Government's COVID-19 website has a dedicated page of information and resources to assist event organisers to navigate the COVID Safe Events Framework, including a decision tree and range of fact sheets. See the information.


QUESTIONS?

Website: https://www.covid19.qld.gov.au/government-actions/covid-safe-events

Phone: 134 COVID (134 268)

Email: tourismresponse@ditid.qld.gov.au